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Date: Feb 8, 2018

Location: Littleton, CO, US 80122

Company: Centura Health

Littleton Adventist Hospital is a 231-bed, full-service medical center delivering quality care and Level II emergency care for more than 25 years. Located in the Denver suburb of Littleton, CO, the hospital is surrounded by residential neighborhoods, retail, dining, Littleton’s charming “old town” area, and abundant outdoor space with trails, nature centers and golf courses. In addition to numerous awards for care excellence, we are also leading the way in health care environmental sustainability. Our associates are actively engaged in protecting the health of our environment, working tirelessly to minimize the negative environmental impacts from our operations. Our sustainable achievements have been recognized with several local and national awards, including the Top 25 Environmental Excellence Award from Practice Greenhealth  for three consecutive years (2014- 2016).  View this shor video to learn why our associates love working here and how our mission and culture help to create fulfilling careers:


Job Description/Job Posting ID: 122855

Recruiter Contact: Keegan Swihart,

Clinic/Department: 2514 CHPG NEUROSURGERY ONE 


Schedule: Full Time

Shift: Days

Position Summary

The Office Specialist will provide diversified administrative secretarial duties for the department. Organizes, manages and carries out administrative tasks including routine and complex support needs. Coordinates multiple projects within specified time frames. Responsible to assist with scheduling patients, update and coordinate patient information. Promote patient confidentiality by screening incoming phone calls and all incoming visitors/patients to the office. Provide information regarding programs to referring MD’s and facilities.

Minimum Education Requirements

  • High school diploma or GED.

Minimum Experience Requirements

  • 1 year previous Patient Scheduling, Registration experience.

  • Scheduling experience in a healthcare setting.

  • Customer service and strong telephone communication skills.

  • Experience/comfort dealing with the public, medical terminology, clerical skills (including computer competence).

  • A basic knowledge of CPT/ICD-9 codes.

  • Experience with computers and Microsoft Office, including Word, Excel and Powerpoint

Position Duties (essential functions denoted with an * )

  • Greet patients and caregivers and provide whatever assistance is needed in a manner that reflects a high quality of service with the understanding that the provision of quality medical care requires active teamwork and professional conduct. *

  • Plans and organizes radiation oncology office functions and routines in consultation with administrative staff. *

  • Schedules appointments, maintains calendar, coordinates meetings and agenda material. *

  • Types and distributes a variety of documents including letters, memos, etc. *

  • Photocopies information, assist in maintaining records, communicates with physicians, patients, family members and visitors in person or via phone; handles or routes requests in a competent, courteous manner.*

  • Coordinates with other departments in coordinating effective patient care and administrative activities. *

  • Proactively identifies opportunities to improve productivity and manage costs. *

  • Prioritize multiple tasks and projects to ensure they are completed in required time frame. *

  • Maintain accurate, up-to-date department database. *

  • Adapts to rapidly changing technologies, policies, regulations and workload through sound critical thinking, priority setting and flexibility. *

  • Assists with working with insurance companies to acquire prior authorizations for procedures as needed. *

  • Orders supplies, maintains inventory and equipment, routes mail and requests, files, maintains logs, copies, prepares reports and other clerical duties as required for efficient department operations.*

*This job description is not intended to be an exhaustive list of all duties. Employee may perform other related duties as assigned.

Physical Requirements

  • Sedentary Work - prolonged periods of sitting and exert/lift up to 10 lbs. force occasionally)

  • Light Work - exert/lift up to 20 lbs. force occasionally, and/or up to 10 lbs. frequently)



Important notification to applicants as of Nov. 20, 2014: Effective Jan. 1, 2015, Centura Health will no longer hire tobacco users in Colorado and Kansas. The change to our policy does not apply to associates hired on or before Dec. 31, 2014. Centura Health is an Equal Opportunity Employer, M/F/D/V. 

Nearest Major Market: Denver

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